How to Prep for Christmas Office Shutdown: Complete Checklist

Before you wind down before the festive season and take your well-deserved rest, there are a few simple preps you can take to move into the new year seamlessly and start the new year afresh.

1  Power down & secure equipment

Before you head out the door, shut down and unplug all office devices. As excited as you are to get into the holiday mode, ensure everything is safely powered off before you go. Check PCs, printers, speakers and any other electrical devices to save energy and reduce fire risks.
 

If you have any important files, ensure to store them safely in storage boxes, cabinets or lockable pedestals. Want extra peace of mind? Add a padlock to filing cabinets or lockers to keep everything secure.

2  Back up & protect data

The last thing you want is to return in the new year and realise you can’t retrieve a file. Back up documents, save shared work, and sign out of all devices for a secure year-end wrap-up. You’ll start the new year organised and ready to tackle goals with a clean slate. Use a shared cloud software to keep all your files in one place or back up with USB sticks and external hard drives.

3 Prep the printer & stock up on office supplies

The office printer is essential to a smooth-running office. Running out of ink or toner or having a paper jam can seriously slow down progress. Before the year ends, make sure your printer has enough ink or toner, and keep a replacement on the shelf so you’re never caught out.
 

Likewise, ensure essential office supplies are stocked up on, including filing, notebooks, pens, printer paper and 2026 diaries. Every employee's desk should have the essential desk accessories to start the year strong. 

TIP!
Download our End of Year Prep Checklist.

4 Tidy & reset workspaces

One small but impactful preparation is to tidy up your desk and communal areas. Your future self, colleagues and teams will all appreciate coming back to a clean, refreshed workspace. Give desks and shared spaces a quick clean and restock.
 

Pick up cleaning supplies like multipurpose spray, cloths, electronic cleaning supplies and kitchen essentials like blue roll, washing up liquid and more.

5  Office security & safety checks

Before everyone heads off for the holidays, double-check that the office is fully secured. Ensure all windows and doors are locked, alarms are activated, and sensitive documents are stored away in locked drawers or cabinets. If your office uses security badges or key access, make sure everything is accounted for, and nothing is left in an unsecured area.
 

It’s also a good time to review safety equipment: fire extinguishers, first-aid kits, evacuation signage, and emergency lighting. Replace anything that’s expired or missing.
For added peace of mind, consider key safes, safety signs, and safety accessories to help maintain a secure and compliant workplace.

6  January planning & setup

A smooth new year starts with thoughtful preparation. Set yourself up for success by planning January tasks before the break, while everything is still fresh. Create a simple return-to-work plan to help you ease back into the workflow and stay focused.
 

Stock up on planners, notebooks, pens, sticky notes, calendars, and organisers so you can hit the ground running when you’re back in January.
 

Start the new year organised: print your checklist on 123ink premium own-brand paper.

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