How your business can save on buying office supplies

If you’re looking to save your business money on office supplies, then this informative blog is for you!

Running a business comes with plenty of expenses, so there’s no reason to overspend on the basics. To help, we’ve gathered our top tips for cutting costs on everyday office essentials. Keep reading to find out how you can start saving.

1. Compare suppliers before buying

Loyalty to your ‘usual’ supplier could be costing you in the long run. Always compare prices on your basket from local suppliers — even the smallest of savings add up over time.

When comparing suppliers, don’t just look at the product price — check delivery fees, minimum order amounts, and bulk-buy discounts too. Remember, even a 5% saving on supplies every month adds up to a big difference over the year.

2. Buy in bulk (but be smart about it!)

Order frequently used items in bulk to get volume discounts, but avoid overstocking items that may expire or go unused. Buying items like paper, pens, markers, labels, and shipping materials in bulk will always save your business money in the long term.

Before you buy in bulk, track which office supplies your team actually uses the most — this prevents overspending on items that just sit in storage. As a bonus, buying in bulk also reduces packaging waste and delivery frequency, making it an eco-friendly option too.

3. Switch to generic “own-brand” products

Own-brand office supplies are just as good as branded ones but at a fraction of the price. Get more bang for your buck when you choose own-brand products over originals, whether it’s for ink and toner, stationery, or cleaning supplies.

4. Look out for ‘Lowest price guarantees’

Look out for suppliers with a ‘lowest price guarantee’ to make sure you never overpay. We offer a lowest price guarantee on all original ink and toner cartridges.

That means that if you find an identical original branded ink or toner cheaper elsewhere, and tell us about it promptly, we’ll match the cost and deliver to you free of charge.

5. Reuse & Recycle

Encourage employees to reuse folders, binders, envelopes, and print on both sides of the paper. Try to use rechargeable batteries where possible. Small changes like these can make a big difference over time.

6. Keep your supplies all in one place

Keep supplies in a shared location instead of at individual desks. This reduces duplication and makes tracking easier. Keeping a log to track monthly spending on office supplies is also a good way to stay on track and within budget.

Cutting costs on office supplies doesn’t have to mean cutting corners. By comparing suppliers, buying smart, switching to own-brand alternatives, and encouraging your team to reuse and recycle, your business can save money while running more efficiently.

Small changes add up fast, and with the right approach, you’ll see the benefits on your bottom line month after month. Common questions