Top tips for buying an office printer

Get the most out of your office printers!

Your office printer can do more than just spit out pages—it can save you time, cut costs, and keep your team moving efficiently. With the right setup and a few smart tips, you’ll get smoother workflows, fewer headaches, and printing that actually works for you, not against you.

The best office printer for your needs

When choosing a commercial printer for your office, it’s important to strike the right balance between performance, budgets, and functionality. By considering these factors, you’ll be investing in your business long-term.

The right office printer for your workplace depends on your specific needs. What works for one business may not be the right fit for another. That’s why we’ve put together our top tips for your next office printer purchase!

Top tips for buying a new office printer for your workplace

Choosing a new office printer can feel overwhelming, but keeping a few key tips in mind will make the decision a whole lot easier.

Assess your printing volume: How often will the workplace printer be used? Decide if you need a printer designed for high-volume office use, or a simpler model suited for a smaller business.

Think about functionality. What specifications will the office printer need? What tasks will your office printer need to handle? If you require printing, scanning, copying, and faxing in a single device, a multifunction or all-in-one printer is likely your best choice. If not, there are plenty of easy-to-use printers that focus on just the essential functions.

Look at connectivity options: Various connectivity options may suit different work environments. You may choose office printers with WiFi, Bluetooth, Apple AirPrint, or Google CloudPrint. This will depend on your integration with office networks and shared access.

Check your budget: The cost of the office printers may be important to you and your budget. It’s also good to consider the cost of ink and toner cartridges for the particular printer you’re choosing to buy. Opt for an energy efficient model and save yourself even more in the long run.

Security features: Protecting sensitive company information is essential. Look for printers with built-in security measures such as password protection, encrypted printing, secure network connections, and user authentication. These features help prevent unauthorised access and keep your documents and data safe.

Look up reviews for reliability and support: High-volume offices often need durable, low-maintenance machines. Always do your research and look up brand reputation and reviews.

By weighing these factors carefully, you’ll be able to choose an office printer that fits your needs, supports productivity, and saves you headaches in the long run.

Choosing the best office printer for a workplace

Choosing the right office or commercial printer isn’t just about price. The best choice is one that matches your team’s print volume, works seamlessly with your current systems, and comes packed with features that boost both productivity and security.

Whether it’s multifunction tools, wireless connectivity, or cost-saving ink and toner options, the ideal office printer should fit naturally into your daily workflow while keeping long-term expenses under control. A smart printer choice can simplify operations, cut downtime, and keep your office running at its best.

Choosing the best office printer for a home office

When it comes to choosing the right home office printer, the same key factors apply. Look for a compact, all-in-one model that delivers quick, high-quality results—without taking up too much space or stretching your budget.

Consider the features that matter most to you, whether that’s colour printing, scanning, copying, or faxing. A multifunction office printer (MFP) can often cover all the bases, saving you both time and money. The best home printer is one that supports your productivity, fits seamlessly into your workflow, and keeps ongoing costs under control.

Need a new office printer in a hurry? Make life easier with Click & Collect!

Sometimes the office printer gives up on you at the worst possible moment. When that happens, don’t panic—Click & Collect is here to help.

Simply place your order online and collect your new printer from our Dublin warehouse once you receive your collection message. It’s fast, straightforward, and designed to keep your office running smoothly, even when you’re in a bit of a pickle.

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Need help? Get in touch today!

Not sure which office printer is right for you? Our customer service team is here to make the choice easier. Contact us with your questions—we’re always happy to help!