6 top printable organisational tools

Best of all? You don’t need any special equipment. Just your trusty home office printer or office printer, some standard (or adhesive) printer paper, and a good supply of ink or toner.
 

Here are six easy organisational tools you can start printing today:

1. Create Labels to Organise Your Files

Labels are one of the simplest yet most effective ways to bring order to your workspace and you don’t need a separate label printer for it!  With printable label templates (available for free in Microsoft Word), you can design professional-looking labels for binders, lever arch files, Storage boxes or more filling essentials or office supplies. 
 

Tapes and labels make it easy to find what you need at a glance, and they can even prevent mix-ups by clearly marking your belongings. You can also use them for name badges or to welcome new team members, a small but thoughtful touch that helps build office camaraderie.

2. Print a Custom Calendar

A printable office calendar is a great way to keep key dates, meetings, and deadlines in clear view, and are easy to print with your office laser printer or for vibrant colour printouts, an inkjet printer is another excellent option. There are plenty of ready-made calendar templates online that you can easily customise with colour codes for different projects or team members. Why not print our 123ink 2025 free printable calendar, which you can print by month or as an annual calendar. Why not print out the November 2025 calendar or December 2025 monthly calendar to end the year organised.
 

Stick your printed calendar above your desk or on a bulletin board so you can plan ahead and stay on track throughout the month. With all your key dates visible, you’ll spend less time double-checking schedules and more time getting things done.

3. Print a Planner to Stay on Schedule

If your workdays are packed with meetings and deadlines, a planner can be your best friend. Printable planners, to-do lists, and weekly or monthly templates are available for free online or through programs like Microsoft Word.
 

You can print one that suits your needs — compact versions for travel, or larger layouts for your desk. A printed planner allows you to jot down tasks, ideas, and appointments as they arise, keeping everything in one place and within easy reach.

4. Print a Goal-Setting Chart

Setting and tracking goals is essential for productivity. Instead of keeping them in your head, try printing a goal-setting chart to visualise your progress. A tangible chart helps you stay organised, motivated, and focused on what matters most.

Use the SMART framework to structure your goals:

• Specific: What exactly do you want to achieve?

• Measurable: How will you track success? Define clear metrics or milestones.

• Achievable: Do you have the resources, skills, and support needed to succeed?

• Relevant: Why is this goal important to you or your broader priorities?

• Time-bound: When do you want to accomplish it? Set realistic deadlines.

There are many free SMART framework templates available to download and print. Hang your goal-setting chart near your workspace so it serves as a constant reminder of what you’re working toward, and update it as you make progress.

Additionally, break your goal into actionable steps—smaller, manageable tasks that guide your daily or weekly progress. This helps prevent overwhelm and keeps you motivated.

5. Print Shipping Labels for Easy Deliveries

If your business involves shipping products, printing your own shipping labels can save both time and money. All you need is adhesive printer paper and your home or office printer.
 

You can fit multiple labels on a single page to minimise paper use. Once printed, cut them out, peel, and stick them directly onto your shipping boxes — it’s that easy.
 

Just make sure you have enough ink cartridges or toner before you start printing, so you don’t run out mid-shipment and delay your orders.

 6. Print Personalised Envelopes for a Professional Touch

Want to make your business correspondence stand out? Design and print custom envelopes featuring your company name and logo. It’s a small detail that adds a professional, branded touch to your communications.
 

You can even print recipient addresses directly onto the envelopes using Microsoft Word (found under Mailings → Envelopes → Envelopes and Labels).
 

Personalised envelopes not only save you the effort of handwriting addresses but also serve as subtle brand promotion — every letter you send becomes a mini marketing opportunity.
 

From labels and planners to goal charts and branded envelopes, your printer can be a surprisingly powerful tool for staying organised and productive.

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