Do you regularly travel for work, or work remotely when you travel? To replicate your office or home office workspace on the go, you’ll want to ensure you have the right hardware, software and documents readily available. It's also important to prioritise data security, as well as comfort, sso you can work safely and efficiently.
These 5 tips will help you prepare for your trip and avoid unnecessary risks or interruptions.
1. Organise your laptop bag for business travel
A sturdy and well-organised laptop bag is essential when travelling with a laptop and/or tablet. A laptop bag is designed to protect your electronics from bumps, scratches, and dirt. A laptop bag with separate compartments ensures you can neatly store your laptop charger, travel adapter plug, laptop chargers, notebook, and other accessories.
2. Store work documents safely when travelling
To travel lightly, take only the most essential paper documents with you. Store them in a sturdy folder to protect them from getting wrinkled or dirty. Always keep a digital copy in secure cloud storage or on an encrypted USB sticks. Prevent unauthorised access to your laptop or tablet by equipping them with strong passwords and two-step verification.
3. Protect your laptop and devices on business trips
Always keep your laptop, tablet, and other valuable devices close to you, especially at airports and on public transport. When flying, always keep valuables in your carry-on luggage, not in a checked bag. Protect your laptop even more by putting a laptop sleeve on it and then carrying it in your laptop bag. For added security, it's wise to lock your bag with a small padlock.
TIP!
Use a
mesh pouch to store your loose cables, small bottles of soap or shampoo, and your passport. These are handy travel pouches because they're often made of water-repellent and fire-resistant material for added safety.
4. Protect privacy on the road: business travel cyber security
Do you use public Wi-Fi networks while travelling? These measures will significantly reduce the risk of phishing:
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Be alert to suspicious emails: always check the sender, do not respond to urgent requests, and check links extra carefully.
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Use a VPN for secure internet: Connecting to a VPN encrypts your data and prevents hackers from intercepting network traffic.
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Use strong passwords and two-step verification: this makes it much harder for hackers to gain access.
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Avoid public computers and shared devices: they may be infected with malware or keyloggers that capture your passwords.
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Use a privacy protector: this prevents others from easily looking at your screen in public.
5. Best travel gadgets and comfort tips for business travellers
Besides business essentials, other accessories can make your trip more enjoyable. For example, a thermal cup keeps your drink warm or cool during long drives or journeys on public transport, and noise-cancelling headphones block out the sound of jet engines during a flight. Avoid running out of batteries on the road and bring a charged power bank.
TIP!
Business travel often means working in less
ergonomic setups, like airport lounges, hotel desks, or trains. To stay healthy and productive, take regular breaks to stretch, move around, and reduce strain on your back, neck, and eyes. See more tips for
working ergonomically here.
Other useful products
Common questions
What should I pack in my carry-on to stay productive on a business trip?
Always include your laptop/tablet (in a protective sleeve), a privacy screen filter, charging cables, a power bank, travel adapters, a VPN-ready mobile hotspot (if possible), and a small pouch with pens, a notepad, and essential documents. Keep these items you can get from 123ink.ie in your carry-on so you never lose access.
Is it safer to use public Wi-Fi in hotels, cafes or airports during business travel?
Public Wi-Fi is inherently riskier. Always use a reputable VPN, enable two-factor authentication on accounts, and avoid accessing highly sensitive systems (e.g. banking, internal corporate servers) unless you’re on a secure network.
How can I protect my electronics from theft while travelling for work?
Always keep devices in your carry-on, preferably in compartments close to your body. Use a protective sleeve, and consider locking zippers or using a small padlock, which you can get from 123ink.ie. Be extra vigilant in crowded places.
Do you have any questions? Then check out our
FAQ page. Here you'll find answers to frequently asked questions. If you can't find the answer to your question or if you have additional questions, our
customer service team is happy to help.
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